Sage 100 - Year End Close - Best Practices

 logo_nor   Company Name:
Date: _______/_______/_______
Sage100 Help states “When performing year-end processing, first close any module that transfers information to another module. For example, Sales Order transfers information to Inventory Management, Accounts Receivable and General Ledger. To close these modules, update all Sales Order journals and registers and perform Sales Order period-end processing before closing the other modules.
Some modules transfer and receive information from another module. For example, Job Cost can post invoices to Accounts Receivable, and Accounts Receivable can post invoices to Job Cost. To close these modules, update all journals and registers in both modules before performing period-end processing for either module.
Note Any module that has not been activated for this company can be skipped
*Important Note *Always make a full backup before performing period-end or year-end processing. Year-end processing can be reversed only by restoring from a backup and an interrupted period end process can result in non-repairable data corruption.
“Date Completed”   “Completed Initals”   Period-End / Year-End CHECKLIST – Best Practices
B/M – Bill of Materials – processing completed for: period no.: _____ year: ________
W/O – Work Order – recorded period closed: period no.: _____ year: ________
B/C – Bar Code – confirm imports completed: period no.: _____ year: ________
P/O – Purchase Order – recorded period closed: period no.: _____ year: ________
S/O – Sales Order – recorded period closed: period no.: _____ year: ________
I/M – Inventory Management – recorded period closed: period no.: _____ year: ________
M/P – Material Requirements Planning – recorded period closed: period no.: _____ year: ________
T/C – Time Card – current period processing completed: period no.: _____ year: ________
P/R – Payroll – recorded period closed: period no.: _____ qtr no. : _____ year: ________
A/R – Account Receivable – recorded period closed: period no.: _____ year: ________
A/P – Account Payable – recorded period closed: period no.: _____ year: ________
J/C – Job Cost – recorded period closed: period no.: _____ year: ________
B/R – Bank Reconciliation – all banks reconciled for: period : _____ year: ________
F/L Fixed Assets – depreciation transferred for : period no.: _____ year: ________
G/L – General Ledger – recorded period closed: period no.: _____ year: ________
General Ledger has been listed last on each of these lists, but it is often the case with Sage100, that the G/L is closed for the prior period or prior year, just before the other modules are closed for the current period/year. Please adjust these check lists, if this is how you plan on processing period/year end
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