Sage 100 Sales Order Options

Learn how to use Sage 100 Sales Order Options with Sage 100 training classes from Accounting Business Solutions by JCS!

One of the most attractive features of Sage 100 is its flexibility, and the Sage 100 Sales Order module is no exception. SO in Sage 100 has a variety of customizable options which range from sales tax reporting and aging options to printing and batch processing options. Continue reading to see the various customizable screens in Sage 100 Sales Order.

 

Sales Order Options – Main

  • Retain Complete PO’s & Auto Closing PO’s
  • Posting to AP

 

Sales Order Options – Additional

  • Shipping
  • Posting to GL
  • GL Accounts (*Special Items Acct. must match Acct. in SO if installed)

Sales Order Options – Entry

  • Batch Processing
  • Auto Numbering
  • Duplicate P/O Checkig
  • Defaults
  • Other

 


Sales Order Options – Line Entry

  • Warehousing
  • Displays
  • Purchase Controls
  • Allowances and Defaults
  • Warranty

Sales Order Options – Forms

 

Sales Order Options – Printing

  • Journal Options
  • Report Options
  • Recaps (cannot be reprinted after updating Sales Orders)

 

Are you interested in learning how to customize Sage 100 Sales Order? Accounting Business Solutions by JCS offers Sage 100 training classes, including how to customize options in Sales Order in Sage 100.  Call us today at 800-475-1047 or email us at solutions@jcscomputer.com today to get started.

Sage 100 Purchase Order Options

Learn how to use Sage 100 Purchase Order Options with Sage 100 training classes from Accounting Business Solutions by JCS!

One of the most attractive features of Sage 100 is its flexibility, and the Sage 100 Purchase Order module is no exception. PO in Sage 100 has a variety of customizable options which range from sales tax reporting and aging options to printing and batch processing options. Continue reading to see the various customizable screens in Sage 100 Purchase Order.

 

Purchase Order Options – Main

  • Retain Complete PO’s & Auto Closing PO’s
  • Posting to AP

 

Purchase Order Options – Additional

  • Posting to GL
  • GL Accounts (*Special Items Acct. must match Acct. in SO if installed)

 

Purchase Order Options – Entry

  • Batch Processing
  • Auto Numbering
  • Defaults
  • Other

 

Purchase Order Options – Line Entry

  • Landed Costs or Allocated Freight (only works if freight is known at Receipt of Goods)
  • Defaults
  • Drop Ship Options (auto entry from SO)

Purchase Order Options – Printing

  • Register Options
  • Backorder Fill Reporting

Purchase Order Options – History

 

Are you interested in learning how to customize Sage 100 Purchase Order? Accounting Business Solutions by JCS offers Sage 100 training classes, including how to customize options in Purchase Order in Sage 100.  Call us today at 800-475-1047 or email us at solutions@jcscomputer.com today to get started.

How to Set Up Sage 100 Sales Order

Learning how to set up Sage 100 Sales Order is crucial to your Sage 100 success. Learn how to set up Sage 100 Sales Order with the certified Sage 100 consultants at Accounting Business Solutions by JCS.

 

What’s needed to set up Sage 100 Sales Order

Before using Sales Order for a new company, you must complete the Sales Order system startup process. Before beginning the system startup process, gather the following information:

  • Accounts Receivable and Inventory Management are set up and operational
  • The general ledger chart of accounts
  • A list of miscellaneous charges for your business
  • A list of Items sold by your business but not managed through Inventory
  • A list of shipping Rates
  • All open Sales Orders and back orders are ready to enter

How to set up Sage 100 Sales Order Module

  1. Enter the Company Code
  2. Enter Accounting Date
  3. Complete Inventory Management Setup
  4. Complete the Accounts Receivable Setup
  5. (Complete the Inventory Setup)
  6. (Complete the Job Cost Setup)
  7. (Define Sales Tax Information)
  8. Complete the Sales Order Setup Wizard
  9. Define Sales Order Options
  10. Shipping Rate Maintenance
  11. (Misc. Item Maintenance)
  12. (Customer Last Purchase Maintenance)
  13. (Cancel/Reason Code Maintenance)
  14. (Define Shipping Setup Options)
  15. (Shipper ID  Maintenance)
  16. (Memo Manager Maintenance)
  17. Outstanding S/O Entry
  18. Daily Processing

 

Are you interested in learning how to set up Sage 100 Sales Order? Accounting Business Solutions by JCS offers Sage 100 training classes, including how to set up Sales Order in Sage 100.  Our experienced, certified professionals offer a full line of Sage 100 support, training, and data repair. Call us today at 800-475-1047 or email us at solutions@jcscomputer.com today to get started with Sage 100 software today!

How to Set Up Sage 100 Purchase Order

Learning how to set up Sage 100 Purchase Order is crucial to your Sage 100 success. Learn how to set up Sage 100 Purchase Order with the certified Sage 100 consultants at Accounting Business Solutions by JCS.

 

What’s needed to set up Sage 100 Purchase Order

Before using Purchase Order for a new company, you must complete the Purchase Order system startup process. Before beginning the system startup process, gather the following information:

  • Accounts Payable and Inventory Management are set up and operational
  • The general ledger chart of accounts
  • A list of miscellaneous charges you commonly incur, vendor quantity discount rates available for inventory items, all addresses to which you have orders shipped, and landed cost types you track
  • All open purchase orders and back orders are ready to enter
  • All receipts, invoices, returns, and materials requisitions as of your last closed accounting period are ready to enter

 

How to set up Sage 100 Purchase Order

  1. Enter the Company Code
  2. Enter Accounting Date
  3. Complete Inventory Management Setup
  4. Complete the Accounts Payable Setup
  5. Define Sales Tax Information (if set to track in A/P)
  6. Complete the Purchase Order Setup Wizard
  7. Define Purchase Order Options
  8. Ship-to Address Maintenance
  9. Misc. Charge Maintenance
  10. Landed Cost Maintenance
  11. Vendor Price Level Maintenance
  12. Outstanding P/O Entry
  13. Daily Processing

 

Are you interested in learning how to set up Sage 100 Purchase Order? Accounting Business Solutions by JCS offers Sage 100 training classes, including how to set up Purchase Order in Sage 100.  Our experienced, certified professionals offer a full line of Sage 100 support, training, and data repair. Call us today at 800-475-1047 or email us at solutions@jcscomputer.com today to get started with Sage 100 software today!

Sage 100 Accounts Receivable Maintenance

Learn how

Sage 100 Accounts Receivable Maintenance with Sage 100 training classes

from Accounting Business Solutions by JCS!

One of the most attractive features of Sage 100 is its flexibility, and the Sage 100 Accounts Receivable module is no exception. Sage 100 Accounts Receivable Maintenance contains a variety of options which can be customize to fit your particular needs.

 

Division Maintenance

 

  • GL Accounts are assigned by division
  • All customers must be assigned to a division
  • If divisions are created, they can be set to post to specified GL account segments
  • Use 00 (default) if no divisions are to be tracked

 

 

Bank Code Maintenance

  • A is default bank code
  • Bank Code Beginning Balances are entered through Bank Reconciliation

 

 

 

 

Terms Code Maintenance

  • 00 is default terms code and cannot be deleted
  • During invoice entry, discount amounts are calculated automatically and invoice and discount due dates display based on the assigned terms code.
  • Although terms codes are assigned to customers in Customer Maintenance, you can change them in Invoice Data Entry.
  • You can add new codes automatically using such tasks as Invoice Data Entry and Customer Maintenance.
  • The Minimum Days Allowed field enables the proper calculation of the due date and discount date when the Day of the Month check box is selected.

 

Sales Tax

  • For calculation of sales tax in AR or SO

 

  • Sales Tax Class Maintenance

 

  • Sales Tax Code Maintenance

  • Sales Tax Schedule Maintenance

 

Sales Tax Account Maintenance

 

Sales Person Maintenance – Main

  • Options for calculating and tracking commissions are entered in Accounts Receivable Options.
  • A salesperson number and commission rate are assigned to each salesperson. The first two characters of the salesperson number indicate the division the salesperson is assigned.
  • You can assign a default salesperson to each customer in Customer Maintenance; however, you can change the default salesperson when entering transactions in Invoice Data Entry.
  • You can link salespersons to vendors, employees, or account numbers for commission tracking and payment if the Update Commissions to Other Modules check box is selected in Accounts Receivable Options.

– Click Link to establish these links.

 

Sales Person Maintenance – History

  • Switch View
  • Fix

 

 

Payment Type Maintenance

 

  • A default payment type of CHECK is created automatically and you cannot delete this payment type. CHECK is also assigned to new customers by default.
  • The asset account number defined is debited when the payment posts in Sales Order.
  • For Credit cards, the default transaction method selected determines how to handle the transfer of funds when recording credit card deposits and payments in Sales Order.
  • The accrual account is used to post the estimated accrued expense associated with accepting a credit card for payment. This expense is accrued during the sales journal update process and posts to the account entered at the Accrual Account field.
  • The merchant ID is your ID with the credit card company. This information does not display when receiving credit card deposits.
  • The discount percentage rate, transaction fee, and authorization term are assigned by the merchant bank.
  • Credit card expenses equal the discount percentage plus the per transaction fee.
  • At the Validation Code Length field, enter the length of the validation code sent to the credit card server.
  • Select the Allow Corporate Cards check box to accept corporate credit cards for the selected payment type.

 

Miscellaneous Item Maintenance

Use Miscellaneous Item Maintenance on the Setup menu in Accounts Receivable or on the Common Information Main menu to identify and track miscellaneous products or services sold and purchased. This task is used primarily if Sales Order or Purchase Order and Inventory Management are not activated for the selected company.

Note: Items created through this task in Accounts Receivable are also available in Common Information and any other module containing the same task.

Miscellaneous Item Maintenance – Main

  • During Invoice Data Entry, item codes are used to automatically display such information as the description, price, and cost for each item sold.
  • The item code determines the posting to General Ledger for the sale of this item code when invoices are updated.
  • The sales tax class selected determines if sales tax is calculated when the item is sold.
  • For items or services sold in quantities, you can display a unit of measure on the customer’s invoice. The user is also prompted for a quantity in Invoice Data Entry.
  • Select the Calculate Commission on Sales check box to calculate commission on this item code when entering transactions in Accounts Receivable.
  • For both Miscellaneous and Charge Item Types, you can define a unit price and unit cost.
  • You can define a sales, cost of goods sold, inventory, and purchases account on the Accounts tab for items assigned to the Miscellaneous item type.
  • For the Charge item type, you cannot enter a unit of measure for item codes assigned to this type and you can only define a sales account and purchases account on the Accounts tab.
  • Select Comment as the item type to enter a comment that you can add to an invoice. For example, you can enter a comment for warranty information or care instructions.
  • Standard Codes M & C are available for one-time entries

 

Miscellaneous Item Maintenance – Accounts

  • The Cost of Goods Account and Inventory Account fields are only available if the Cost of Goods check box is selected in Accounts Receivable Options.
  • If you selected to post sales by division, the appropriate subaccount segment value is replaced with the value defined for the division assigned to the customer in Division Maintenance.

 

Miscellaneous Item Maintenance – History

 

 

 

 

 

 

Memo Manager Maintenance

  • Assign security roles to where memo’s can be created / viewed

 

 

 

 

 

 

Are you interested in learning how to maintain Sage 100 Accounts Receivable? Accounting Business Solutions by JCS offers Sage 100 training classes, including how to customize options in Accounts Receivable in Sage 100.  Call us today at 800-475-1047 or email us at solutions@jcscomputer.com today to get started.

Sage 100 Accounts Receivable Options

Learn how to use Sage 100 Accounts Receivable Options with Sage 100 training classes from Accounting Business Solutions by JCS!

One of the most attractive features of Sage 100 is its flexibility, and the Sage 100 Accounts Receivable module is no exception. AR in Sage 100 has a variety of customizable options which range from sales tax reporting and aging options to printing and batch processing options. Continue reading to see the various customizable screens in Sage 100 Accounts Receivable.

 

Accounts Receivable Options – Main

 

  • Divisions – used for reporting purposes and default posting accounts.
  • Expanding the customer number cannot be undone. Non-graphical forms (legacy modules) do not support expended customer numbers.
  • Posting
  • Segment Substitution by sub-account segment is divionalized.
  • Sales Tax Reporting – determines if sales tax is calculated and tracked.
  • Job Cost retention
  • Integration

 

Accounts Receivable Options – Additional

 

 

  • Open Item vs Balance Forward.

Open Item: When entering cash receipts, you can apply the payment to a specific invoice and the invoice detail remains in the system.

Balance Forward: During period-end processing, open invoice balances are converted to one balance. When entering cash receipts, the payment is applied to the total amount due for the customer, not to individual invoices. Invoice detail is not retained in the system.

Mixed: Allows you to determine on a customer-by-customer basis in Customer Maintenance if they are Balance Forward or Open Item.

  • Aging – How calculated and catagories.
  • Commissions
  • Finance Charges

 

Accounts Receivable Options – Credit

 

  • Credit limit checking

Select None if you do not want to check the customer’s credit limit when entering transactions.

Select Customer’s Credit Limit Only to have the system compare the customer’s current open invoice balance to the customer’s credit limit or a specified amount. If the open invoice balance exceeds the credit limit or amount defined, a warning displays.

  • At the Margin for Customer’s Credit Limit Exceeded Warning field, you can enter a credit limit margin.
  • If a margin is entered, the customer’s current open invoice balance is compared to their credit limit, if the difference falls within the margin entered, the credit limit warning displays.

Select Aging Category Onlyto have the system compare the customer’s aged invoice balance to the customer’s credit limit or a specific amount you specify. If the aged invoice balance exceeds the credit limit or amount defined, the credit limit warning displays.

  • At the Aging Category for Credit Limit Exceeded Warning field, you determine which aging categories are used when comparing to the customer’s credit limit or specified amount. For example, if you select 90+ Days, the system calculates the total aging balance for all aging categories up to and including the 90+ days aging category.
  • The options available are based on the aging categories defined on the Additional tab.
  • At the Aging Category Balance Exceeds Amount field, you can enter an amount to compare to the aged invoice balance calculated for the customer. If the amount exceeds the amount entered, the credit limit warning displays.

Select Bothto have the system compare both the current open invoice balance and aged invoice balance to the customer’s credit limit.

  • You can define both a margin and determine the aging category to use if Both is selected at Credit Limit Checking field.
  • he system displays a warning if any of the conditions discussed for the Aging Category Only and Customer’s Credit Limit Only options are met.
  • Automatic Recalculate Aging (Never, Always, By Number of Days)

Note: The date the aging information was last recalculated for a customer is maintained in the AR_Customer file.

 

Accounts Receivable Options – Entry

  • Batch Processing
  • Defaults

– If the Require Deposit Amount check box is selected, you are required to enter a total cash and credit card deposit amount in Cash Receipts Entry to be compared against the actual transactions entered.

  • Resets

 

Accounts Receivable Options – Printing

 

 

 

 

 

 

 

Accounts Receivable Options – History

  • Customer Audit
  • Cash Receipts
  • Invoice History

The Retain In Detail field determines if invoice history is retained in detail or summary.

Yes: Select Yes to have the ability to drill down to view invoice information, reprint invoices, and print detailed invoice reports.

Summary: Select Summary to retain information regarding the original invoice amount and payment terms. Detailed information such as the items or services purchased are not retained.

No: Select  No if you do not want to retain detailed or summary invoice history.

  • Sales History

 

 

Are you interested in learning how to customize Sage 100 Accounts Receivable? Accounting Business Solutions by JCS offers Sage 100 training classes, including how to customize options in Accounts Receivable in Sage 100.  Call us today at 800-475-1047 or email us at solutions@jcscomputer.com today to get started.

Setting up Sage 100 Accounts Receivable

Correctly setting up Sage 100 Accounts Receivable is crucial to your Sage 100 success. Learn how to set up Sage 100 Accounts Receivable with the certified Sage 100 consultants at Accounting Business Solutions by JCS.

 

What’s needed to set up Sage 100 Accounts Receivable

Before using Accounts Receivable for a new company, you must complete the Accounts Receivable system startup process. Before beginning the system startup process, gather the following information:

  • Your general ledger chart of accounts
  • A list of states, counties, and local areas to which you report sales tax and their tax rates
  • Your bank account number(s) for the checking account(s) used by Accounts Payable
  • A list of standard payment terms offered to your customers
  • A list of customers, including addresses and phone numbers
  • A list of payments and payment types
  • A list of sales people
  • All open invoices at the time of installation

 

How to set up Sage 100 Accounts Receivable

 

  1. Enter the Company Code
  2. Enter Accounting Date
  3. Complete the Accounts Receivable Setup Wizard
  4. Define Accounts Receivable Options
  5. Division Maintenance
  6. (Bank Code Maintenance)
  7. Terms Code Maintenance
  8. Sales Tax Class Maintenance
  9. Sales Tax Code Maintenance
  10. Sales Tax Schedule Maintenance
  11. Sales Tax Account Maintenance
  12. Salesperson Maintenance
  13. Payment Type Maintenance
  14. (Miscellaneous Item Maintenance)
  15. (Memo Manager Maintenance)
  16. Customer Maintenance
  17. Beginning Balance Entry
  18. Open Invoice Entry
  19. Print Invoice Register and Update
  20. (Set-up Repetitive Invoice Templates)
  21. Daily Processing

 

Are you interested in learning how to set up Sage 100 Accounts Receivable? Accounting Business Solutions by JCS offers Sage 100 training classes, including how to set up Accounts Receivable in Sage 100.  Our experienced, certified professionals offer a full line of Sage 100 support, training, and data repair. Call us today at 800-475-1047 or email us at solutions@jcscomputer.com today to get started with Sage 100 software today!

Period-end processing in Sage 100cloud

Period-end processing in Sage 100cloud

This time of year, period-end processing in Sage 100 is a useful feature to know. Learn how to use period-end processing in Sage 100 with the Sage 100 Accounts Payable training class from Accounting Business Solutions by JCS today!

 

Utilities & Period-End Processing

  • Remove Temporary Vendors
    • Will only remove vendors with no invoice in retain history range
    • Temporary vendors with 1099 history are not removed
  • Remove Zero balance Invoices
  • Purge Accounts Payable History
    • By date specified
  • Purge Vendor 1099 History
    • Not in current year
  • Purge Sales Tax History
  • Sales Tax Calculation
  • Delete, Merge or Change Vendors
  • Assign Tax Schedules
  • Remove Void Checks

 

Period-End Processing in Sage 100cloud

  • The following actions are performed when the period is closed:
    • Prompts the user to print the monthly reports
    • Removes zero balance invoices
      • The system checks your selection for number of days to retain paid invoices before they are removed
    • Removes temporary vendors with zero balances unless you selected to retain temporary vendors in Accounts Payable Options
    • Increments the current period in Accounts Payable Options
      • Note: The 1099 calendar year is incremented only after printing and clearing 1099s.Purge General Ledger History (manually)

 

To learn more about period-end processing in Sage 100, call the Sage 100 experts at Accounting Business Solutions by JCS today at 800-475-1047 or email us at solutions@jcscomputer.com. Our experienced Sage 100 consultants offer Sage 100 training classes, including how to use period-end processing in Sage 100 ERP, Sage 100 Manufacturing, and Sage 100cloud.

Sage 100 Accounts Payable Reports

Sage 100 Accounts Payable Reports are a useful tool included in your Sage 100 software. Here, we explain the names and purpose of each A/P report in Sage 100.

 

1099 Vendors

  • 1099 eFiling and Reporting
  • Form 1099 Printing
  • 1099 Reports
    • Payment History Report by Vendor Number
    • Select the 1099 information box on the AP Trial Balance before closing each month
    • Distribute to GL acct

Vendor Reports

  • Vendor Listing
    • The Vendor Listing report to produce a list of vendors and related information, such as constant data, balance data, memos, and 1099 payment history.
  • Vendor Listing with Balances
    • The Vendor Listing with Balances report is similar to the Vendor Listing report. The report lists vendor information and the period-to-date, year-to-date, and prior year totals on the Summary tab in Vendor Maintenance.
  • Vendor Mailing Labels
    • The Vendor Mailing Labels report prints vendor names and addresses on perforated labels. Options available include:
      • Form codes to align and format labels to fit your needs
      • Multiple label printing for each vendor
  • Vendor Memo Printing
    • The Vendor Memo Printing report prints information entered on any existing memos for one or more vendors.
      • Select the Print Memo Detail check box to include the actual memo text.
      • If this check box is cleared, only the memo ID, description, date, expiration date, reminder start date, reminder stop date, and auto display setting appears on the report.
  • Vendor Audit Report
    • The Vendor Audit Report provides information on changes, deletions, or additions to vendor information. This report is only available if you selected to track changes in Accounts Payable Options.

 

AP Transaction Reports

  • Vendor Inquiry
    • Use Vendor Inquiry on the Main menu to quickly review or display information for a specific vendor without the ability to make changes.
    • Uses the same tabs and information accessible in Vendor Maintenance.
  • Invoice History Inquiry
    • Use Invoice History Inquiry on the Main menu to view detailed or summary invoice information including invoice header and general ledger distribution detail.
    • Invoice History Inquiry is also accessible by selecting an invoice on the Invoices tab in Vendor Maintenance or Vendor Inquiry.
      • This task is available only if the Track Detailed Invoice/Payment History check box is selected in Accounts Payable Options.
  • Payment History Inquiry
    • Use Payment History Inquiry on the Main menu to view information for all checks entered in the system.
    • Payment History Inquiry is also accessible by selecting a check on the Checks tab in Vendor Maintenance or Vendor Inquiry.
      • This task is available only if the Track Detailed Invoice/Payment History check box is selected in Accounts Payable Options.
  • Accounts Payable Check History Report
    • The Accounts Payable Check History Report on the Reports menu provides a recap of all checks printed for a specified period. You can also view all manual or voided checks for the same specified period.
  • Accounts Payable Trial Balance Report
    • The Accounts Payable Trial Balance Report on the Reports menu provides a complete recap of Accounts Payable balances as of the last day of the month. This is the suggested report for reconciling to General Ledger. The detail on this report includes:
      • Invoices, payments, and adjustments
      • Other activities which affect Accounts Payable balances
      • This report is based on the posting date and it is the suggested report for reconciling to General Ledger
  • Accounts Payable Invoice History Report
    • The Accounts Payable Invoice History Report on the Reports menu provides a summary or detailed listing of each invoice posted.
    • This report is available only if you selected Yes or Summary at the Retain in Detail field in Accounts Payable Options.
    • Line item detail information is also provided for each invoice if you selected Yes at the Retain in Detail field in Accounts Payable Options.
  • Payment History Report
    • The Payment History Report on the Reports menu provides a detailed listing of each check including the check number, check date, vendor number, vendor name, invoice number, invoice amount, and check amount.
    • You can sort the report by check number, vendor number, or vendor name.
    • You have the option of including all or a range of vendors, checks, and check dates.
  • General Ledger Posting Recap
    • The General Ledger Posting Recap report on the Reports menu provides a detailed recap, by general ledger account, of all postings made from Accounts Payable.
      • Note: The Invoice Register, Check Register, Manual Check Register, and Daily Transaction Register are used to track transactions you have not updated.
  • AP Expense by GL Account Report
    • The AP Expense by GL Account Report on the Reports menu produces a report displaying each invoice posted by general ledger account number.
    • Information on the report includes: vendor number, vendor name, invoice number, invoice date, invoice status, source journal, transaction date, and distribution amount, and last check number.
      • The report can include only paid invoices, open invoices, or all invoices.
      • You can choose to print the report for a range of account numbers, vendors, transaction dates, departments, and locations.
  • Open Invoice by Job Report
    • The Open Invoice by Job Report on the Reports menu provides you a detailed listing, sorted by job number, of all open invoices distributed to a job. Each job cost distribution is printed in detail and sorted by job number, cost code, and cost type.
      • Only available if Job Cost is activated.
  • Accounts Payable Sales Tax Report
    • The Accounts Payable Sales Tax Report on the Reports menu provides you with a recap of sales tax information.
    • You can print this report in a summary or detailed format and includes taxable purchases, nontaxable purchases, taxable freight, nontaxable freight, taxable tax,exempt purchases, recoverable/nonrecoverable amount, and sales tax/use tax amount for each tax code.
    • The accumulated sales tax collected prints for each tax code and primary tax code.
      • Note: This report is available only if the Sales Tax Reporting check box is selected in Accounts Payable Options.

 

Management Reports

  • Monthly Purchase Report
    • The Monthly Purchase Report provides you with a recap of PTD purchasing activities entered in Accounts Payable. You should print this report before closing the period.
  • Vendor Purchase History by Period
    • The Vendor Purchase History by Period report provides vendor purchase history information by period for a specified fiscal year.
    • A total for each division prints along with a report total except when sorting by total purchases or total payments.
    • Information for each division prints on a separate page if the Accounts Payable Divisions check box is selected in Accounts Payable Options.
  • Vendor Purchase Analysis
    • The Vendor Purchase Analysis report provides a recap of total purchases, payments, discounts taken, and discounts lost.
    • You can select which fiscal year and period to include on the report.
    • You can also determine if period-to-date, year-to-date. and prior year totals are provided for the period and year selected.
  • Accounts Payable Analysis
    • The Accounts Payable Analysis report provides a graphical representation of Accounts Payable. The report provides:
      • A statistical summary of payables activity
      • An aging recap for up to six consecutive periods
  • Accounts Payable Analysis Report
    • The Accounts Payable Analysis Report provides you with an in-depth management report consisting of an aging recap and statistical summary of payables activity for up to six consecutive periods.

 

For more information regarding Sage 100 Accounts Payable Reports, call Accounting Business Solutions by JCS today at 800-475-1047 or email us at solutions@jcscomputer.com. Our certified Sage 100 consultants offer Sage 100 training classes, including how to use Sage 100 Accounts Payable reports.

Sage 100 Payment Processing

Sage 100 Payment Processing is an important component of the Sage 100 Accounts Payable module which allows you to write and print vendor checks. Learn how to use Sage 100 Payment Processing today!

 

What to Pay

  • Account Payable Aged Invoice Report
    • The Accounts Payable Aged Invoice Report provides a detailed list of paid and outstanding invoices. When printing the report, you have a choice of including just paid invoices, outstanding invoices, or both. You also have a choice of including one or all of the aging categories defined in Accounts Payable Options. You can age invoices by the invoice date or the due date.
  • Cash Requirements Report
    • The Cash Requirements Report provides a summary of outstanding invoices and total cash requirements for any three consecutive periods. This report provides the necessary data to analyze future cash needs and effectively plan cash flow on a weekly, monthly, or quarterly basis, depending on the period-ending dates entered.

Selecting Invoice for Payment

There are two tasks available on the Check Printing menu allowing you to select invoices: Invoice Payment Selection and Check Maintenance.

Invoice Payment Selection

  • If the Always Take Discounts check box is selected, discounts are taken even if expired.
  • At the Vendor’s Balance Due field, you can select invoices to pay based on the vendor’s balance. For example, you can select invoices for vendors with balances due greater than or equal to a dollar amount you define.
  • Click Proceed to select invoices based on the criteria defined. You can modify or delete the selected invoices in Check Maintenance. Invoices are notselected for vendors on hold.
  • You can make additional selections by changing the criteria and running this task again.
  • Click Clear to undo the invoice selection. This button is enabled as a security event.
  • Print the Invoice Payment Selection Register to list all invoices selected for Payment.

 


Check and Electronic Payment Maintenance

  • To add, modify or delete selections made in Invoice Payment Selection
  • To manually make selections
  • Credits can be selected to reduce the payment amount

 

 

 

 

 

Printing Checks

  • Checks printed one bank at a time
  • Extended Stub report
  • Check Register
  • Checks can be reprinted if they have not yet been updated

 

 

 

 

 

 

Manual Check Entry

  • Can be printed using Quick Print
  • Enter prepayments
  • Reverse checks or void unused checks
  • Apply credit memos to invoices

– Enter APP followed by a user-defined number & set amount to zero

  • Record a purchase or payment by credit card
  • Combine invoices for credit card vendors into one invoice

Manual Check Entry – Header

  • Next Check # button vs Quick Print button

– enter NOF for vendors not on file

 

 

Manual Check Entry – Lines

  • Distribute to invoices, DM’s or CM’s
  • Enter unique invoice code to record a prepayment (eg. PP43004)
  • Distribute to GL acct

 

 

 

 

 

 

Manual Check Entry – Credit Card Vendors

  • When recording the payment to the credit card vendor, you can use the purchase and invoice transfer options discussed in Invoice Data Entry.

– For example, you can enter a payment to the credit card vendor for purchases already entered for a purchase vendor.

  • To record a purchase or invoice transfer, you must enter a new invoice number on the Lines tab. Selecting an existing invoice does not allow you to record a purchase or invoice transfer.

– The Transfer button is added to the G/L Distribution window. The options available for transferring are the same as seen when recording purchase and invoice transfers inInvoice Data Entry.

  • You can also combine invoices for the monthly credit card statement for your credit card vendor into one invoice.
  • When printing the Manual Check Register, invoice and purchase transfers have TRANSFER FROM or TRANSFER TO in the CHECK NO./INVOICE NO. columns. The vendor and the word TRANSFER appear in the CHECK/INV DATE columns and G/L ACCOUNT columns respectively.

Manual Check Entry – Reversals

  • When reversing a check, enter all amounts as negative numbers.
  • If the G/L Distribution check box is selected on the Lines tab, you can reverse the check and the expense without reopening the invoice.
  • If the Track Detailed Invoice/Payment History check box is selected in Accounts Payable Options, you have the option of automatically adding the invoices originally paid on the Lines tab.
  • Click Yes when asked if this is a check reversal to continue with the check reversal process or click No to return to the Manual Check Entry window.
  • Click Yes when asked, to have the invoice(s) originally paid automatically added to the Lines tab.
  • Click No to manually select the invoices on the Lines tab.
  • Only the invoices still on file are automatically recalled on the Lines tab.
  • A dialog box displays the invoices you can recall.

 

Manual Check Entry – Voiding Used Checks

  • Just enter zero in the amount field and you will be asked if this is a void.

Manual Check Entry – Applying Negative Invoices

  • To use the Apply option, enter APP followed by a user-defined number at the Check No. field.
  • The check amount is automatically set to zero and you cannot change the amount.
  • When updating the manual checks, the Check History Report, 1099 Form, and Bank Reconciliation will not include the zero-amount check.

 

Are you interested in learning Sage 100 Payment Processing? Accounting Business Solutions by JCS offers Sage 100 training classes, including how to use Sage 100 Payment Processing.  Call us today at 800-475-1047 or email us at solutions@jcscomputer.com today to get started.

X