QuickBooks Desktop Security Update – 800.475.1047 – Training – Support – Consultant – Reseller

QuickBooks Desktop Security Update – 800.475.1047 – Training – Support – Consultant – Reseller

QuickBooks has rolled out a new security update requiring some, not all, customers to update their passwords to have a ‘complex password’.  Depending on the information that is stored in your QuickBooks files, you may or may not be affected by this change.  Prior to this update, complex passwords were only required for those customers that enabled Credit Card Protection which allows for credit card information to be stored in your QuickBooks files.  Accounting professionals are also affected by this update as they now have to keep track of a large number of passwords across multiple clients, making it more complicated to keep track of QuickBooks user information.

Intuit says “Intuit has identified, and is implementing updates to address a security vulnerability in QuickBooks desktop software.  We are proactively notifying customers of the steps required to install an update, which is designed to address the security vulnerability, and regarding other steps they can take to protect themselves and their data.  To help protect customers, we don’t disclose specific details about security vulnerabilities that we discover.  The information could be used by criminals to find and take advantage of the vulnerability.  At this time, we know of no cases where anyone has taken advantage of this vulnerability to obtain sensitive information”

What Products are affected?

QuickBooks Online and QuickBooks for Mac are not included on this security update.  As of now, this update only affects QuickBooks Desktop (Pro, Premier, Enterprise and Accountant versions for Windows).  Only certain products are also affected depending on the year and revision of the product you’re running*.  Currently, if you don’t have these full revision numbers listed or later, this update will not affect your product.

  • QuickBooks 2016 R7_114
  • QuickBooks 2015 R10_15
  • QuickBooks 2014 R11_40

*Find the Product Information by pressing F2 while running QuickBooks.  The Product will say something like this: QuickBooks Accountant Desktop 2015 Release and below will list the Product Number that reflects R11_40 or alike.

What are Complex Passwords?

Complex Passwords are 7 characters in length containing at least one uppercase letter and At least one number.  This change also incorporates a recommended password change every 90 days and a minimum of 5 rotating passwords.  Meaning, you cannot use a password that has been used in the last 5 cycles.  At times, a required change of your complex password is necessary.  At the moment, QuickBooks 2016 and 2015 usually recommends this complex password change, while earlier versions are required to change their complex passwords every 90 days.

Remembering login’s and passwords can be difficult.  Post it notes or manual logs are not recommended even if you don’t think you have pertinent information to keep secure.  There are managers for keeping your user information and passwords secure.  Dashline is a simple to use manager that stores your user ID’s, passwords and even credit card information.  It also helps let you know the quality of your passwords, and will let you know if they need improvement.  This application is free for any single device.  Other managers to look at are LastPass, 1Password and Password Box.

Intuit is not giving you the option of keeping your data safe, they gave made the decision for you.  So even if you don’t think your data is worthy of being password protected you don’t have a choice.  Any accounting professional or IT professional strongly recommend protecting any and all data no matter how unimportant you think your files are.

What Prompts Complex Passwords?

Complex Passwords are ‘triggered’ by customer credit card information and personally identifiable information.  You are now required to have a complex password even if you have not enabled Customer Credit Card Protection

PCI Compliance**requires you to secure your files where you store credit card information for your clients.  QuickBooks made it so that your company is complaint with this standard to keep your company and your clients protected.  Complex passwords are mandatory if your company utilizes Customer Credit Card Protection and you are required to change them every 90 days with no less than 5 rotating password repetitions.

**The Payment Card Industry Data Security Standard (PCI DSS) is a proprietary information security standard for organizations that handle branded credit cards from the major card schemes including Visa, MasterCard, American Express, Discover, and JCB.

The second trigger that requires complex passwords is any record that has Personally Identifiable Information or PII.  According to Intuit, Personally Identifiable Information includes an employee record with a SSN even if you aren’t using Intuit Payroll, Employer Identification Number (EIN) or SSN in your Company Information, any bank account number or routing number located in your Chart of Accounts, or a Vendor Tax ID.  This complex password trigger may not require you to change your complex password every 90 days but will most likely recommend it.

Are Complex Passwords an Option?

Yes and No.  If this isn’t an update you want to affect your software, don’t install the update, remove all sensitive information listed above from your data and make sure you have not enabled Customer Credit Card Protection.  It is usually recommended to use the latest version and the most current updates installed.

Contact one of our professionals to find out if these options are suitable for your business.

With over 25 years of accounting and business knowledge as well as proficient technical background you get the training and support your business needs and deserves working with a proficient expert consultant.   You can work with the same consultant to help you master your Sage Software and for those occasional questions you need help with so you can understand best practices and how to manage your company information and books.

Put our 25 years of experience to work for you!

“Your Success is Our Goal”

www.jcscomputer.com          800.475.1047          solutions@jcscomputer.com

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Easy Steps for QuickBooks and QuickBooks Point of Sale Software Support – 800.475.1047 – Support – Consultant – Training – Reseller

Easy Steps for QuickBooks and QuickBooks Point of Sale Software Support – 800.475.1047 – Support – Consultant – Training – Reseller

Do you need QuickBooks support? Would you like to speak to the same person who knows more than just how to navigate the system? Do you have accounting questions?

This is what we recommendation for our first time Customers

Accounting Business Solutions by JCS prides itself on delivering world class QuickBooks software support with highly skilled, experienced, Customer-focused people. However, these are a few suggestions that you can do yourself that will assist us in improving the swiftness and quality of your support case and to help us understand your business and environment.

Before contacting QuickBooks Software Support

  • To resolve your software support service request in the most expedient way possible, it is important that you take the following steps before you contact a software support center. You will need to gather information about the problem and have it on hand when discussing the situation with the software support specialist. The following steps are an example of what is required:

Define the QuickBooks problem

  • If you can describe the problem and symptoms before contacting QuickBooks software support, you can expedite the problem solving process. It is very important to be as specific as possible when explaining a problem or question to our software support specialists. Our specialists want to give you the right solution, so, the better they understand your specific problem, and the better they are able to resolve it.

Gather QuickBooks background information.  To solve problems effectively, the software support specialist needs to have all of the relevant information about the problem. Your ability to answer the following questions will help us to solve your software problem.

  • What version of QuickBooks software were you running when the problem occurred?
  • Please include all relevant products, i.e.: operating system as well as related products.
  • Has the problem happened before, or is this an isolated problem?
  • What steps led to the failure?
  • Can the problem be recreated?
  • If so, what steps are required?
  • Have any changes been made to the system? (Hardware, NetWare or software)
  • Were any messages or other diagnostic information produced? If yes, what were they? It is often helpful to have a printout of the message number(s) of any messages received when you contact QuickBooks support.
  • Define your technical question in specific terms and provide the version and release level of the product(s) in question.

Determine the QuickBooks severity level

  • Severity levels are determined during a mutual discussion between you and the support analyst, based on the business impact of the issue

You can email us at solutions@jcscomputer.com or call 800.475.1047 and we will be happy to help.

With over 25 years of accounting and business knowledge as well as proficient technical background you get the training and support your business needs and deserves working with a proficient expert consultant.   You can work with the same consultant to help you master your Sage Software and for those occasional questions you need help with so you can understand best practices and how to manage your company information and books.

Put our 25 years of experience to work for you!

“Your Success is Our Goal”

www.jcscomputer.com          800.475.1047          solutions@jcscomputer.com

Like us on Facebook  and follow us on Twitter

Alabama Alaska Arizona Arkansas California Colorado Connecticut Delaware Florida Georgia Hawaii Idaho Illinois Indiana Iowa Kansas Kentucky Louisiana Maine Maryland Massachusetts Michigan Minnesota Mississippi Missouri Montana Nebraska Nevada New Hampshire New Jersey New Mexico New York North Carolina North Dakota Ohio Oklahoma Oregon Pennsylvania Rhode Island South Carolina South Dakota Tennessee Texas Utah Vermont Virginia Washington West Virginia Wisconsin Wyoming

Is your Accounting Software Hurting your Business? – 800.475.1047 – Consultant – Support – Training – Reseller

Is your Accounting Software Hurting your Business? – 800.475.1047 – Consultant – Support – Training – Reseller

Consult with a system professional who can review your business needs and recommend the right solution to provide you with data you can use.

Understanding the data that makes up your businesses financials is arguably one of the most important aspects of running a successful business. Data mining is what it is called today. Serious business owners should know the importance of having accurate, up to date and complete information.  Are you using your time or financial manager’s time wisely?  You have the ability to advance your business and increase your bottom line with the appropriate accounting software but sometimes it is hard to choose.

One out of three businesses spends time entering the data to invoice customers, then they enter the time into an external payroll system and lastly they may be also rekeying time to track job costs using excel.  That means you’re spending triple the amount of money on completing these tasks when they could be handled in one place.  Fat fingering of data and increasing the probability of errors is greater when you keep track of your information this wan and are manually entering it in several places.

Eliminate the errors and extra cost by investing in the right accounting software solution for your business. Automating these types of processes and streamlining the accounting aspect of your business will increase your bottom line. Business decisions cannot be made with confidence if you’re financial statements are inaccurate or if you have data in disparate systems. Utilizing appropriate accounting software is essential for your team to easily produce accurate reporting while staying up to date. When was the last time you measured productivity for employees and labor?

Here is a short list of items you can make much easier with accurate information when you are using an integrated system.

Quoting
Purchasing
Inventory management
Job / Project Profitability
Scheduling
Shop Floor Control
Shipping
EDI

Bank Reconciliation is more simplistic and effective with the right accounting software. Say goodbye to missing deductions, forgetting bank charges and those pesky interest fees you once forgot when manually handling your reconciliations. Automating this process and reconciling monthly is no longer a huge burden.

Save time and man hours to produce company historical financials. Accounting software is refreshingly educational when it comes to comparing prior years activities. It also allows you to extract the data into a spreadsheet for sorting.  Are you able to pull the last 5 years of historical data with a few clicks of a mouse?

Data entry time is minimal.  Most banks now offer the ability to sync your bank statements into your accounting software.  The ease of not having to manually enter in each month’s transactions will save a ton of time leaving more for you to do what you do best!  Most accounting software comes with the option to run payroll through it.  Eliminate the time and effort it takes to run payroll through another system.

Reliability and accurately managing customers and vendors are essential to any business. Accounting software keeps history and aging recorded.  Vendor invoices input are paid on time allowing for cash flow and projections to be done with ease.  Accounts receivable is up to date so you’ll know what’s outstanding at any given moment.

In summary, if you aren’t utilizing the appropriate accounting software for your business you could be spending quite a bit of extra money.  Consult with one of our professionals to find the best accounting solution for your business.  If you would like to compare Sage 50 QuickBooks Sage 100 we can help.
For more information on Sage Payment Center give one of our professional consultants a call 800.475.1047
www.jcscomputer.com

With over 25 years of accounting and business knowledge as well as proficient technical background you get the training and support your business needs and deserves working with a proficient expert consultant.   You can work with the same consultant to help you master your Sage Software and for those occasional questions you need help with so you can understand best practices and how to manage your company information and books.

Put our 25 years of experience to work for you!

“Your Success is Our Goal”

www.jcscomputer.com          800.475.1047          solutions@jcscomputer.com

Alabama Alaska Arizona Arkansas California Colorado Connecticut Delaware Florida Georgia Hawaii Idaho Illinois Indiana Iowa Kansas Kentucky Louisiana Maine Maryland Massachusetts Michigan Minnesota Mississippi Missouri Montana Nebraska Nevada New Hampshire New Jersey New Mexico New York North Carolina North Dakota Ohio Oklahoma Oregon Pennsylvania Rhode Island South Carolina South Dakota Tennessee Texas Utah Vermont Virginia Washington West Virginia Wisconsin Wyoming

Accounting Business Solutions by JCS Relocates to Dallas Texas – 800.475.1047

Accounting Business Solutions by JCS Relocates to Dallas Texas

FOR IMMEDIATE RELEASE

Contact: Dinah Coop

Telephone: 800.475.1047

Email: solutions@jcscomputer.com

Website: www.jcscomputer.com

 

Small Business Accounting Software Training Facility – Dallas, Texas

Dallas, Texas, September 1, 2016 – Accounting Business Solutions by JCS, a nationwide leading provider of accounting software solutions, support and services, proudly announces their move to a new location in Dallas, Texas.

“We are excited to relocate our new facility which will better serve our clients from new business startups to manufacturing and distribution businesses,” said J Gary Finley, Training Center Manager. 

State of the Art training facility provides a classroom setting for a variety of businesses and accounting software including Sage 50 Accounting®, Sage 100®, Sage 100 Manufacturing®, Sage 100 and JobOps Field Service Management ®, QuickBooks® amongst other business related software taught by Certified Trainers.

“To celebrate this opening, Accounting Business Solutions by JCS plans to offer ‘A Buyers Guide to Accounting Software’ FREE by contacting us at 800.475.1047 or emailing solutions@jcscomputer.com.”

Accounting Business Solutions by JCS provides customer service and support to accommodate all size businesses effectively by offering valuable solutions for automation and detailed intelligence reporting thus creating streamlined efficiencies for businesses.  Reports are at your fingertips to manage finances, inventory, sales, purchasing, employees, payroll, and CRM databases.

 

Accounting Business Solutions by JCS

Since 1987, Accounting Business Solutions by JCS has worked with small-medium sized businesses throughout the Midwest to automate accounting, sales, and customer relationship processes.  JCS specializes in detailed business reviews, identifying areas of improvement through various software solutions and support to increase efficiencies. 

The US Commerce & Trade Research Institute recognized Accounting Business Solutions by JCS as a 2016 United States Excellence Award recipient for meeting and exceeding industry benchmarks for customer service, product quality and ethical practices.  For more information on Accounting Business Solutions by JCS, please visit www.jcscomputer.com or call 800.475.1047.

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