Period-end processing in Sage 100 Purchase Order

This time of year, period-end processing in Sage 100 is a useful feature to know. Learn how to use period-end processing in Sage 100 with the Sage 100 Purchase Order training class from Accounting Business Solutions by JCS today!

 

Utilities & Period-End Processing

  • Period-End Report Selection
  • Period-End Processing
      • The following actions are performed when the period is closed:
        • Prompts the user to print the monthly reports
        • Clears period-to-date quantity and purchase history for miscellaneous charge codes
        • Removes completed purchase orders and master and repeating orders with expiration dates before the period-ending date.
        • Increments the current period in Purchase Order Options.
        • If the Purge Purchase Order Recap at Period End check box is selected in Purchase Order Options, all completed and cancelled purchase orders are removed from the recap.
        • If you selected Until Period End at the Retain Receipt History field in Purchase Order Options, receipt history is purged automatically for completed purchase orders

Purge Tasks

There are six purge tasks available on the Utilities menu, which can be used anytime during the accounting cycle. With the exception of the Purge Purchase Order Receipt History task, you can define a date to use when purging history.

Note: Always back up your data before performing a purge.

Purge Completed Purchase Orders

  • Removes all orders completed based on the Purchase Order accounting date, the date completed, and the number of days entered at the Number of Days to Retain Completed PO field in Purchase Order Options.
  • You can use this task to provide additional disk space before the regular period end processing.

Purge Expired Master/Repeating Orders

  • Removes master and repeating orders with expiration dates before the accounting date.
  • Automatically occurs during period-end processing.

Purge Completed or Cancelled PO Recap

  • Removes data for orders completed or cancelled on or prior to the accounting date for which there is no receipt history.
  • If the Purge PO Recap at Period End check box is selected in Purchase Order Options, this task is automatically run at period-end.
    • This does not purge open purchase orders.

Purge Obsolete Purchase Orders

  • Removes all obsolete purchase orders whose order date, last receipt, or last invoice are before the date entered, regardless of their status.
  • Purging obsolete purchase orders may cause your Purchases Clearing Report not to match with the purchases clearing account in the General Ledger Trial Balance Report.

Purge Purchase Order Receipt History

  • Removes receipt history for completed purchase orders.

Purge Purchases History

  • Removes history for receipts or postings made on or before a date you select.
  • This task is in addition to the functionality performed during the period-end process.

 

To learn more about period-end processing in Sage 100 Purchase Order, call the Sage 100 experts at Accounting Business Solutions by JCS today at 800-475-1047 or email us at solutions@jcscomputer.com. Our experienced Sage 100 consultants offer Sage 100 training classes, including how to use period-end processing in Sage 100 ERP, Sage 100 Manufacturing, and Sage 100cloud.

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